The TasksAI journey

Product charter, ADRs & taxonomy

ICP, jobs-to-be-done, KPI dictionary, event taxonomy, five architecture decision records, and the compliance / license gate.

Platform foundation

Next.js 16 shell, shared SSO via Hub, an isolated PostgreSQL database and Prisma client, a BullMQ worker skeleton, CI and test harnesses.

Multi-tenant work graph + /api/v1

Workspace / project / task / dependency model with row-level tenant scoping, RBAC, a versioned REST API with OpenAPI, idempotency and optimistic concurrency.

• Every mutation writes an ActivityEvent + OutboxEvent in one transaction
• IDOR / privilege-escalation / cross-tenant isolation tests

Fast task experience

Subtasks, dependencies, estimates, dates, labels, custom fields, recurrence and templates across Inbox, List, Board, Calendar and Timeline — no AI required.

Collaboration & realtime

Invitations and membership lifecycle, comments, @mentions, reactions, attachments, an in-app notification inbox and SSE-based presence.

Capture, search & portability

Global Postgres full-text search scoped by authorization, per-workspace inbound email capture, deterministic CSV/JSON import-export with dry-run and a deletion manifest.

AI safety & provider boundary

Provider-neutral lib/ai with a deterministic fixture provider for CI, redaction, prompt-injection fencing, an operation allowlist, per-workspace quotas, a kill switch and an offline eval suite.

• AI never mutates domain data — it only drafts a Proposal
• Disabling AI leaves core task management fully functional

AI copilot — intent to approved plan

Pasted notes / briefs / threads become an editable proposal diff grouped by create / update / link, with citations, partial accept, regenerate, undo and typed feedback.

Focus, risk & workload intelligence

Explainable, deterministic focus ranking and risk signals with per-factor evidence, plus an anti-surveillance guard enforced in code on every payload.

Automations & integration platform

A trigger-condition-action rules engine with dry run and execution log, scoped API tokens, signed webhooks, and the first (read-only) GitHub issue integration.

Goals, cycles, time & analytics

OKRs, cycles, capacity, time entries, portfolio dashboards and versioned forecasting with stated assumptions and drill-down to the underlying tasks.

PWA, accessibility, i18n & performance

WCAG 2.2 AA on critical journeys, an installable PWA with an offline mutation queue, en / nl / fr foundations and route-level performance budgets.

Security, privacy, admin & reliability

Threat model, CSP and security headers, workspace admin with audit export and break-glass, data-subject request workflows, and backup / restore rehearsals.

Design-partner beta tooling

Beta onboarding under explicit consent, a segmented metrics dashboard, a feedback triage board and the decision-report scaffold.

• Field work — recruiting design-partner teams — is still open

Billing & packaging

Free / Pro / Business / Enterprise plans, subscriptions, entitlements that fail safe, metered AI allowances and Stripe test-mode — inert until the commercial license is signed.

Enterprise readiness

SCIM provisioning, domain claiming, configurable retention, legal hold and audit streaming, plus a scale-validation and integration-catalog plan.

Guided workspace home & first-run activation

A real landing surface inside each workspace — projects, due work and the next obvious action — plus a first-run activation flow instead of an empty shell.

Universal capture & a real Inbox

A Capture action on every workspace page feeding an Inbox that means "captured, not organized yet" — a persisted triagedAt, not a filter — with a keyboard-driven triage pass.

My Work — the daily execution view

Everything assigned to me across projects, grouped Overdue / Today / Blocked / Upcoming / No date, with quick edit and full keyboard control — deliberately not a ranking.

Copilot as a guided intent-to-plan workflow

The copilot walks four visible steps — source, intended outcome, destination, generate → review → approve — with contextual entry points across Home, Inbox, Projects and Capture.

Navigation around user jobs + task detail

Workspace navigation reorganized around what you're trying to do, contextual guidance and empty states, the task detail panel grown into a real planning surface, and status & label CRUD with a picker.

Grounded context retrieval (RAG) for the copilot

Replaced the 30-title context stub with authorization-scoped retrieval over real tasks, comments and briefs — the biggest lever on proposal quality, landed.

Proactive daily brief

The copilot writes a short daily brief — what's due, what's blocked, what changed — into the notification inbox instead of waiting to be asked.